Agenda November 2025
Members of Kirkby Underwood Parish Council are hereby summoned to attend the General Meeting on Monday 24th November 2025 at 7pm in the Village Hall. Unless already stated in the Agenda, any items raised for decision at the Annual General Meeting will appear on the agenda at the next Parish Meeting. Members of the public are invited to attend. Please note that video footage and comments may be recorded and published in the press or on social media. Anyone not wishing to be filmed should sit in the back row of the public area. Anyone videoing the Meeting must not include anyone on the back row.
Laura Davies, Clerk to the Council 18th November 2025
Agenda
Press & Public welcome to observe. Public forum at the end of the meeting
1. Apologies for absence: To receive and accept apologies where valid reasons have been given to the clerk prior to the meeting.
2. To receive declarations of interest under the Localism Act 2011, being any pecuniary interest in agenda items not previously recorded on members register of interests.
3. To approve Minutes of last Council Meeting (17th September ) (All)
4. Receive External Group updates
4.1 County & District Council Reports - as available
4.2 Village Hall Management Committee
5.Parish Matters:
5.1 To consider and review the 2 applications to the Merrison fund.
5.2 To receive and update on the the maintenance of the pump
5.3 To receive an update on the “Tommy Figure” as part of the remembrance project for the village for 2025. To discuss maintenance and storage
5.4 To receive an update on the New Defibrillator, as installed and weekly monitoring is in place. To discuss ongoing maintenance.
5.5 To discuss the bulking ordering of salt for the grit bins. To include storage and replenishing of the bins
5.6 To review and discuss the following policies & Documents as per previously circulated
5.6.1 Standing Orders
5.6.2 Code of Conduct
5.6.3 Data Protection
5.6.4 Disclosure of Public Interest
5.6.5 Freedom of Information
5.6.6 Publication Scheme ICO
5.7 To discuss the Village newsletter being accessible online
5.8 To discuss the ongoing future of the Bede Fund
5.9 To discuss on going Cllr & Clerk training and development
5.10 To discuss creating a fund to help residents within the village that does not meet the Merrison Fund criteria.
5.11 To discuss and agree ongoing costs for use of the village hall going forward.
6. Financial Reports:
6.1. FY 2025/26 Accounts to date; Approval of expenditure (All)
6.2 To discuss and review the upcoming Budget for 2025/2026
7. To Receive any Urgent Reports.
8. Public Forum.
9. Closed Session
9.1 To Review Clerk’s appraisal, contract of employment, working hours & Holiday allowance review.
Next meeting: General meeting 2025 in the Village Hall.
Laura Davies
Clerk to Kirkby Underwood Parish Council