Minutes 12th November 2019

Present: Clllr Mrs J Ashwood Chair; Cllr Mrs L GreenVice Chair; Cllr B Pottle; Cllr Mrs J Kenwood; Cllr H Collinge

In attendance: Mr M Kenwood Parish Clerk; Mr S Tarrant KUPC Environment Advisor

Absent: None

Open Forum: The public forum No other members of the public were present.

Meeting commenced at 7.00 p.m.

Prior to commencement of the formal meeting Mr Tarrant requested the response from the authority in relation to South Kesteven District Council declaring a climate emergency. The chair responded that once the post of Climate Change advisor to SKDC had been appointed the

authority would respond to their policy and assist in raising community awareness. Requested Mr Tarrant draft proposals for the next meeting, additionally input for the scheduled communities day on 22nd February 2020.

Mr Tarrant also detailed the Tree Conservation Volunteers (TCV) scheme that provides free packs of 50 trees for planting within the community. Agreed that this was a good proposal and to consider asking the Village Hall Committee to plant a Christmas Tree in the Village Hall Grounds.

1. APOLOGIES FOR ABSENCE - To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting. Apologies from Cllr Martin Hill were received and accepted.

2. TO RECEIVE DECLARATIONS OF INTEREST UNDER THE LOCALISM ACT 2011 - being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members Register of Interests; No declarations were made for the agenda items

3. TO APPROVE AS A CORRECT RECORD THE NOTES OF THE MEETING HELD ON 13th August 2019 It was proposed, seconded and Resolved; That the official minutes of the meeting of the Council held on 13th August 2019 be approved as a correct record and the Chair authorised to sign the minutes.

4. MERRISON HOSPITAL SCHEME To receive a report from the clerk consider and resolve.

4.1) Revisions to the Rippingale Voluntary Car Scheme It was proposed, seconded and Resolved that the Authority would formally withdraw from the scheme. The clerk reported that Rippingale Parish Council had been notified of this decision.

4.2) Kirkby Underwood Hospital Transport . It was proposed, seconded and Resolved that the authority would adopt the scheme detailed in the published October authority Newsletter.


5.1) To receive the result of the 2019 competition. The village entry received the runner up position and full details of the judges findings have been published. It was proposed, seconded and Resolved that thanks were passed to Cllr Kenwood for preparing and coordinating the entry process.

5.2) Entry for 2020 It was proposed, seconded and Resolved that a entry for 2020 would be submitted

6. BUDGET FOR FIXED ASSET MAINTENANCE To receive a report from the Chair consider. It was proposed, seconded considered and Resolved that eradication to graffiti within the Bus Stop Shelter would be arranged and if necessary paid from the Precept General Reserve.

7. PARISH COUNCIL NEWSLETTER To receive a report from the Clerk. It was proposed, seconded and Resolved that the Newsletter would be published and funded on a quarterly basis.

8. COMMUNITY OPEN DAY SATURDAY 22ND FEBRUARY 2020 Plans for the forthcoming event themed on the Village Environment are progressing and will be published in the next Newsletter. Details will also be given to the media prior early in 2020.

9. PLANNING Application S19/1438 Woodhey Stainfield Road Approved


10.1) The clerk reported that a report on weight and speed restrictions have been passed to the County Councillor for consideration and await a response.

10.2) Flooding due to blocked drains has been reported


12. CONFIDENTIAL BUSINESS To Resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the confidential nature of the business to be discussed relation to the following matter: To receive, discuss and approve employee appraisal and resolve to implement and recommendations contained therein. It was proposed, seconded and Resolved; That the authority move into closed session in accordance with the Public Bodies (Admission to Meetings Act 1960).

This part of the Meeting Closed at 7.52pm

The Meeting resumed open session at 8 pm It was proposed seconded and Resolved: That the Parish Council approved the employee appraisal and to implement recommendations within the report.

13. FINANCIAL MATTERS to receive the Parish Clerk’s financial report and to authorise the signing of orders for payment.

13.1) Bank Reconciliation prepared by the Clerk were received, considered. and Resolved: Bank Reconciliations accepted as accurate.

13.2) 2019/20 Precept and Budget Review was received, considered and Resolved: That the Budget Paper was reviewed and accepted. The Precept for 2020/21 Agreed at £3170

13.3) Authorise signing of orders for payment. It was proposed, seconded and Resolved: That orders for payment be authorised totalling £ 489.48

14. DATE OF NEXT MEETING Tuesday 11th February 2020

Meeting closed at 20.25hrs

Signed J Ashwood Chair 11th February 2020