11th July 2022 Agenda

Members of Kirkby Underwood Parish Council are hereby summoned to attend the Annual Parish Meeting & Annual General Meeting on Monday 11th July 2022 at 7pm in the Village Hall. Unless already stated in the Agenda, any items raised for decision at the Annual General Meeting will appear on the agenda at the next Parish Meeting. Members of the public are invited to attend. Please note that video footage and comments may be recorded and published in the press or on social media. Anyone not wishing to be filmed should sit on the back row of the public area. Anyone videoing the Meeting must not include anyone on the back row.

Laura Davies, Clerk to the Council                         4th July 2022
The public are welcome to observe the meeting but are not permitted to speak unless invited by the Chairman; a 5-minute Post Meeting Public Forum will be held to enable the public to comment on the AGM.

Public Forum
Chairman’s opening remarks
Comments, questions and Queries from Press and Public.

Commences on conclusion of the public Forum. Press & Public welcome to observe. 

1. Apologies for absence: To receive and accept apologies where valid reasons have been given to the clerk prior to the meeting. 
2. To receive declarations of interest under the Localism Act 2011, being any pecuniary interest in agenda items not previously recorded on members register of interests.
3. To approve Minutes of last Council Meeting (27th June 2022) (All)
4. Receive External Group updates 
    4.1 County & District Council Reports - as available/
5. To consider confirmation of allocation of members to designated roles and responsibilities – All:
a. Police Forum Representative     b. Emergency Plan Representative
c. Finance Supervisor     d. Kirkby Underwood d. Neighbourhood Plan Representatives
e. Defibrillator     Representatives            f Village Maintenance Coordinator
g. Village Hall Management Committee Liaison    
k. Accessibility and disablement assistance

6.Parish Matters:
6.1 To consider the location of Jubilee Benches. One has been site and the remain 2 are to be discussed
6.2 To review and consider the Council Policies & Procedures (All)
a.  Code of conduct
b.  Standing Orders
c. Financial Regulations
d.  FOI & Data Publication
e.  Communications
f.  Disciplinary & Grievance
g.  Equal Opportunities
h.  Health & Safety
i.  Emergency Plan
j.   Complaints
k.  Environmental
l.  Fly Posting
m. Staff Handbook
n.  Lone Worker
o. Risk Management
p.  Grants
q. Safeguarding

6.3. To consider maintenance of footpath KkUn/4/1.
6.4. To consider defibrillator review required for 2023.
6.5. To consider and review Parish Council Asset management
6.6  To review clerks contract
6.7  To consider and review Merrison fund
7. Financial Matters:
7.1. To review internal audit 2021/2022.
7.2. To review AGAR 2021/2022..
7.3  To review signatories on KUW Parish Bank accounts

9. Financial Reports:
9. Awaiting bank account. 
10. To Receive any Urgent Reports.

Next meeting: General meeting 12th September 2022 in the Village Hall.