Agenda 26th September 2022


Members of Kirkby Underwood Parish Council are hereby summoned to attend the Meeting on Monday 26th September 2022 at 7.00 pm at the Village Hall.Members of the public are invited to attend. Any necessary COVID measures will be in place.The Meeting will be preceded by a Public Forum (up to 10-Minutes) to allow comments and issues to be brought to the attention of the Council starting at 7.00pm; Councillor attendance is required at this Forum. Matters requiring a decision will appear on the next Meeting Agenda. The Council Extraordinary Meeting will commence on the conclusion of the Forum. Please note that video footage and comments may be recorded and published in the press or on social media. Anyone not wishing to be filmed should sit on the back row of the public area. Anyone videoing the Meeting must not include somebody on the back row. Following the Meeting or prior to any Closed Session, the Chairman will open a 5-minute Public Forum for any comment


Laura Davies 

Clerk to Kirkby Underwood Parish Council  9th September 2022


Public Forum

  1. Chairman’s opening remarks

  2. Comments, questions and Queries from Press and Public.



Commences on conclusion of the public Forum. Press &Public welcome to observe. 

1. Apologies for absence: To receive and accept apologies where valid reasons have been given to the clerk prior to the meeting. 

2. To receive declarations of interest under the Localism Act 2011, being any pecuniary interest in agenda items not previously recorded on members register of interests. 

3. Receive External Group updates 

3.1 County & District Council Reports - as available

4. To approve Minutes of last Council Meeting (11th July 2022) (Al)

5. To consider confirmation of allocation of members to designated roles and responsibilities – All:

a. Police Forum Representative b. Emergency Plan Representative

c. Finance Supervisor d. Kirkby Underwood d. Neighbourhood Plan Representatives

e. Defibrillator Representatives f Village Maintenance Coordinator

g. Village Hall Management Committee Liaison

H. Accessibility and disablement assistance


6.Parish Matters:

6.1 To consider the location of  Benches. One has been sited and the remain 2 are to be discussed

6.2 To review and consider the Council Policies & Procedures (All)

a.  Code of conduct

b.  Standing Orders

c. Financial Regulations

d.  FOI & Data Publication

e.  Communications

f.  Disciplinary & Grievance

g.  Equal Opportunities

h.  Health & Safety

i.  Emergency Plan

j.   Complaints

k.  Environmental

l.  Fly Posting

m. Staff Handbook

n.  Lone Worker

o. Risk Management

p.  Grants

q. Safeguarding


6.3. To consider maintenance of footpath KkUn/4/1.

6.4. To consider defibrillator review required for 2023.

6.5. To consider and review Parish Council Asset management

6.6  To review management of dog waste bins

6.7  To consider and review Merrison fund

6.8  To consider and review welcome pack

6.9 To consider and review damaged Ash tree on right of way from Stainsfield Road to Church Lane

7. Financial Matters: 

7.1. To review internal audit 2021/2022.

7.2. To review AGAR 2021/20228

8. Financial Reports:

8.1 To receive update on bank accounts

8.2 To review and approve payments 

9. To Receive any Urgent Reports.


Next meeting: General meeting 14th November 2022 in the Village Hall.