Minutes 6th November 2018
Present: Clllr Mrs J Kenwood - Chair; Cllr B Pottle; Cllr Mrs L Green; Cllr H Collinge.
In attendance: Mr M Kenwood Parish Clerk; Mr S Tarrant
Absent: Cllr Mrs J Ashwood
Open Forum: The public forum No members of the public were present.
Meeting commenced at 7.00 p.m.
1. APOLOGIES FOR ABSENCE. To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting. Apologies of absence from Councillor Mrs J Ashwood were accepted.
2. TO RECEIVE DECLARATIONS OF INTEREST UNDER THE LOCALISM ACT 2011 being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members Register of Interests. None
3. TO APPROVE AS A CORRECT RECORD THE NOTES OF THE MEETING HELD ON 14th August 2018. It was proposed, seconded and Resolved; That the official minutes of the meeting of the Council held on 14th August 2018 be approved as a correct record and the Chair authorised to sign the minutes.
4. WINTER SELF HELP AND MUTUAL AID. The clerk reported that Lincolnshire County Council had offered two 1 tonne salt sacks to communities. The authority considered that existing salt grit bins were adequate and that storage and degradation of proposed sacks would not be feasible. LCC are committed to replenishing the grit bins and existing gritting routes. It was proposed seconded and Resolved: That the authority would not participate in the scheme
5. WARD GRANT APPLICATION. The clerk reported that the application was approved by South Kesteven District Council and the sum of £283.14 received. The authority considered that a Dog Waste Bin would be purchased and installed adjacent to the grit bin on the Green. Signage would be purchased and located at key points within the village. It was proposed seconded and Resolved: That the expenditure was approved for the purchase of the dog waste bin and signage.
6. ENVIRONMENT COMMITTEE. The Chair reported that the owner of the land identified as a potential nature conservation area had been located. Conversation with the owners relatives indicated that it was unlikely to be available. Mr Tarrant agreed to research a similar scheme operated by The Forestry Commission at Bourne Woods whereby an association know as Friends of Bourne Woods assist in coppicing woods and wildlife projects. The authority proposed, seconded and Resolved: That Mr Tarrant would consider the viability and report at the next meeting.
7. PARISH COUNCIL OPEN DAY. The Chair reported that the public open day had received favourable feedback from the residents who attended. Details of the presentations from Cllr Hill Leader of Lincolnshire County Council, County Councillor Stuart Tweedale Deputy Police and Crime Commissioner for Lincolnshire and PCSO Parrott on Kirkby Underwood Cold Calling and Neighbourhood Watch are available of the Parish Council Website www.parishes.licolnshire.gov.uk/KirkbyUnderwood
8. TELEPHONE KIOSK LIBRARY PROJECT. The internal light unit is faulty and repairs to rectify or replace this are in progress. The possible installation of a heater to overcome damp issues is also been investigated.
9. RESILIENCE PLANNING. Cllr Ashwood was unable to attend, report to be submitted at the next meeting.
10. GDPR SOFTWARE REQUIREMENT. The Clerk reported that the GMAIL Business Suite provided a compatible Microsoft Office product which negates the requirement to purchase software.
11. PLANNING. None.
12. HIGHWAYS. LCC invited the authority to undertake cutting the Highway Verges. The authority considered that the legal requirements to indemnify LCC and insurance requirements were not viable. It was proposed seconded and Resolved: That the Authority would not participate
13, RECEIVE REPORTS FROM OUTSIDE BODIES. The Chair reported that the Parish had received excellent feedback from the judges of South Kesteven Best Kept Neighbourhood Award. Recommended re-entry to next years event.
14. CORRESPONDENCE. None.
15. FINANCIAL MATTERS to receive the Parish Clerk’s financial report and to authorise the signing of orders for payment.
15.1) Bank Reconciliation for November 2018 prepared by the Clerk were received, considered. and Resolved: Bank Reconciliations accepted as accurate.
15.2) 2018/19 Precept and Budget Review was received, considered and Resolved: That the Budget Paper was reviewed and accepted. That the Precept requirement for 2019/20 to be submitted in January 2019 was £3115.
15.3) Authorise signing of orders for payment. It was proposed, seconded and Resolved: That orders for payment be authorised totalling £471.88.
16. DATE OF NEXT MEETING Tuesday 12th February 2019.
Signed Cllr J Kenwood Chair Dated 12th February 2019